TA Online Conference Ltd is the organiser of the TA Online Conference and expects to be in contact with you regarding attendance at the conference and associated events.
We process information by storing it within reputable CRM and accounting systems.
We will not provide any information about our contacts to any other organisations, except where directly related to your attendance and/or presentation at the TA Online Conference, such as the links to online connections or the checking of qualifications.
Our lawful basis for maintaining records is as defined in the UK Information Commissioner’s Office (2018): “Contract: the processing is necessary for a contract you have with the individual, or because they have asked you to take specific steps before entering into a contract.” (p.13).
Our intended purposes for maintaining records include:
- managing the provision of goods or services in line with contractual arrangements
- advising about potential provision of goods or services that may become contractual arrangements
- reporting our business results to the relevant authorities (accounts, tax, etc)
- other purposes as may arise in order to carry out the usual functions of the organisation
We have an ongoing commitment to maintain suitable records of membership status and qualifications where these are made publicly available within conference materials.
Information kept by us includes, where relevant and known, the following within our database: name, email address(es), address details, telephone and/or other contact details, TA qualifications, membership status, volunteer involvement and service, events booked attended and/or presented, original contact method, fees paid, and sometimes notes of conversations that remind us of our discussions with you about conference-related matters.
We expect to store and make available to others audio and/or video recordings of conference sessions attended and/or presented, and/or facilitated as a volunteer by you, only after you have confirmed agreement to being recorded and to the recordings being shared with others.
Reference: Information Commissioner’s Office (2018) Guide to the General Data Protection Regulation (GDPR) https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/ accessed 11 June 2019 (note – living document updated regularly)